10 Tips to Write Better Business Emails

Writing an email that you will be sending out to co-workers and upper management can make most people nervous. You want spelling and grammar to be perfect and the email to make sense when you send it. You may re-read it many times to make sure that everything looks perfect. Business emails are different then sending a quick email to your best friend. Here are some tips that will help you write a better email at work.

1. Keep it short and to the point. Many people don't have time to read long emails at work. They just want to know the important information and have it easy to find in the email. Sometimes the email may be saved for reference and they want to pull it back up and read it quick.

2. Make short paragraphs with a space or two between each paragraph. This was it can be read easily and the points are made and found easy. Use different fonts like italic and bold to make points stand out more.

3. Use bullets to make points easier to find. This draws the attention to the statements that you want people to know about.

4. Don't write novel- length emails. No one will really take the time to read everything short and sweet will get your points across.

5. Don't add any gossip in the email. Sometimes emails can get sent to the wrong person, or will be forwarded to the person you gossiped about.

6. In the email subject write what the email is about. Don't just put "hey" in the subject. Let them know what you are emailing them about. There is nothing worse than trying to find an email about something when the subject line doesn't tell you exactly what the email is about.

7. If you are replying or forwarding an email, make sure you are using a different color font. This way the person receiving the email knows exactly what you added to the email. Take off the information that isn't important, like who the email was sent to before you can easily delete all this stuff before sending it on.

8. If you don't know the people you are sending the emails to, don't add anything personal. People that don't know you may not be impressed to know that you went to see the latest movie over the weekend. Keep it business related.

9. Keep your signature line business related. Just adding your phone number, your title and email is usually enough. You don't want to add "mother of father of 3 great honor roll students" no matter how proud of them you are.

10. Always do spell checks on every email before you send out. Proof read the email before you hit the send button. Make sure the people you are sending it to be the people you want it to go to.

These tips will help you write great emails at work and make the emails more effective to the people receiving them. Effective emails will help you get your email requests completed quicker than an email that hasn't been written effectively and people don't understand the email requests.