Breaking Business Writing into Manageable Steps

Do you have a writing project for your business that you have been putting off, that you have half finished, or that you dread starting? In other words, have you been procrastinating beginning that writing project because you don't know where to start? Whether you need to write a newsletter, compose e-mail marketing, write a blog article, or create a flyer, just getting started can be daunting.

While there is no "secret" to writing that works for everyone, there are plenty of business writing tips that can make your job a little easier and more efficient. Just getting started is half the battle! Spending time on the "front end" can save you time as you draft and polish your writing for publication.

So, what are these tips? Whether you are a small business owner, a work-at-home mom with a home-based business, or a direct sales or network marketing professional, following these tips can make your business wiring easier and more fun, and can help you better manage your writing time!

Where to Begin?

Begin by "front loading" your writing. What that means is to spend time brainstorming, "draining your brain" on topics and ideas for your writing. Jot down ideas on paper, discuss with a friend or colleague, outline your ideas, or create a web. Once you have your topic, add details, examples, information to your list, outline or web. A very neat website for brainstorming ideas is Webspiration. This is a visual thinking site where you can generate ideas, brainstorm and collaborate with others.

Using the writing process to "chunk" your project into smaller, more manageable steps will alleviate that feeling of being overwhelmed by your writing task. Brainstorming, allows you to begin by simply jotting down topic words and phrases, ideas, and possible content for your project.

You've Got the Idea..., Now What?

The next step is to begin the first draft. You may draft on paper or on the computer, whichever you prefer. Drafting on the computer saves time since you can revise and make corrections more easily. It's best, however, to get a first draft written down without revising. The idea is to get your ideas from your head or notes into a structured form.

If you have a large project, divide the project into sections beforehand and give yourself a deadline. For example, decide that day one you will brainstorm and write the first two paragraphs. Then on day two you will begin the next section. Be sure to allow at least one day for research before you begin.

Almost Finished!

Once you have a draft, read your writing aloud or share it with a friend, relative, or colleague. Another pair of eyes are very helpful in finding errors or inconsistencies. "Fresh eyes" can often see mistakes that you, the writer, might miss. Ask your "editing buddy" to look for typos, confusing statements and offer other suggestions for improvement.

Lastly, you'll want to polish your writing. Reread the project several times. Spell check it, but also check it manually for errors the computer may overlook. If you have time, set your writing aside for a couple days, then reread it one last time before submission.

Remember, writing doesn't have to be intimidating. Getting started is half the battle! Manage your writing by breaking it into smaller pieces and finishe it one word, one step at a time.