Data Entry Jobs

Data entry work is typically an administrative function that enables companies and organizations to process, store and use large amounts of data. By entering in text, numbers and other forms of data into computers or other business machines, the data entry personnel begins the process of turning hard-copy data into an electronic form.

Duties

There is an area of data entry workers commonly known as word processors or typists. These usually type up reports, letters, mailing labels, newsletters, form letters and the like. Typists typically don't exist anymore as a stand-alone position. These functions are now commonly done by administrative assistants, secretaries, and receptionists. Often times they are done by managers and executives now that the use of personal computers is virtually universal.

Those word processors who still function wholly in this role tend to work with more complex and technical information. They may arrange complex sets of data before they are entered in or may involve more critical thinking in how it is entered and prepared.

In addition to keying in data, numbers and texts into a computer, data entry personnel also typically engages in other types of administrative roles. A data entry worker may be called upon to also answer phones, take customer service requests and do filing for example.

Data entry workers typically work a standard 40-hour week in an office environment. They may work in small to large data entry departments or they may be the data entry personnel of a department that is dedicated to something other than processing data. Some companies allow for telecommuting, but is generally not the case unless the data entry worker has been working in the office for a while.

Data Entry Jobs - Career Track

Data entry jobs are typically the first jobs many people take out of high school. Some jobs are also taken by stay-at-home moms who are newly entering the workforce after raising children and managing their home. Most data entry jobs are entry level positions and don't require an enormous amount of education or training.

Typically, a speed and accuracy test is done during the application process to determine if they have the basic typing skills necessary to fill the position. Then training is usually done on the job with a supervisor or other member of the data entry team.

Most data entry workers move on to other administrative jobs, like receptionist, administrative assistant, executive assistant or secretary jobs that might pay better than data entry jobs. Others move up to become data entry supervisors or move on to processing more complex and technical data, both which would pay better than a entry-level data entry position.

Job Environment

Numbers of data entry jobs in this field is due to decline and will only be attractive to those with technical training or expertise. The reason is the rise of scanning and other data reading devices that automatically log in data via the use of a machine. The rise of technology is slowly replacing the need for data entry workers in virtually every field.

This decline already began with the advent of the personal computer. Prior to the personal computer, managers needed secretaries and word processors to type their forms and letters. Now, they usually just do it themselves.

In addition, data in hard copy is slowly fading away. Data in this present age starts out electronic and not written on a piece of paper. Because the data is already inputted electronically from the beginning, all you need now is someone to arrange, process and analyze that data.

Those who are looking into going into this field should get additional computer and technical training at a local community college. This will help significantly in keeping you competitive. Additionally, because data entry workers often perform other clerical duties, general knowledge of office systems and procedures help as well.