Microsoft Word 2003 and 2007: Print and Save Options

Learn how to print and save a Microsoft Word document in Microsoft Office with these steps:

Printing

A document can be printed in a number of ways. By using the Print icon from the Standard Toolbar, a document will be instantly printed.

However, this is not always recommended. Because it causes the document to print instantly, it does not allow the user to adjust any printing options.

File >Print...

The printing method that allows the users to have the most options is to select "File" and then "Print" from the top menu. This will bring up the Print dialog box. (Ctrl+P will also bring up the Print dialog box.)

From this tool, the user now has a plethora of printing options.

Printer - This area can be used to select various printers that are installed on the user's computer.
Page range - The user can specify whether to print All of the pages in a document, only the Current page of a document, or specified Pages in a document.
Copies - This allows for the number of copies to be specified without having to reprint the document numerous times.

Print Preview

Another useful tool from the File menu is the "Print Preview" option. From this mode, the user can see how a document will appear once printed.

Saving

Saving - and saving frequently - is extremely important to ensure that work is preserved and that valuable time is saved.

Saving can be preformed three ways:

1. From the Save icon in the Standard Toolbar
2. From the File à Save path
3. Ctrl+S When saving a document for the first time, the Save As dialog box will appear.

Save in - This area can be used to select the folder that you wish to save your document to.
File name - Allows the file to be named. Spaces are allowed.
Save as type - This field allows the user to select the type of computer document to save the file as. The default is always a Word Document.

After the initial save, when the save feature is used again, the document will automatically be saved to the same location as the same file type.

Save As

The Save As dialog box can still be accessed beyond the first save by selecting "File à Save As..."

It is important to be aware of this feature in order to change the type of document, save a copy of the document to another location, or both!