Organize Your To-Do List Using TaskCoach Software: Advanced Methods for Using TaskCoach

Here are 3 ways you can make the most out of using TaskCoach's calendaring and timing capabilities.

1. Use TaskCoach To Track Your Billable Hours

If you have specific tasks that using TaskCoach as a way to "clock in" makes sense, you can keep track of your work time. Simply click on the clock in task coach after highlighting your task and begin to "start tracking effort". When you are finished with your activity, simply hit the clock icon that says "stop tracking effort".

You will then see under the "Effort details" tab, a list of the tasks you clocked and how much revenue you've generated with hourly rate based tasks.

If you start on a project and then stop it mid-way, simply stop your tracking efforts for the time being. When you resume your activity, you can activate your tracking effort again, and it will continue to record how much time you spend on your activity. You can "clock in" as many times as you need to complete the task. Your total revenue will appear under the "budget area" in your task description.

2. Utilize The Task Tree Feature

Often you'll find that you an item in your "To Do List" has more than one step in it that needs to be completed before your task is finished. Let's say you want to renew your drivers license. You might have to complete your application, schedule an appointment, drive to the DMV office, pay a fee, and pass an examination before you can get your renewal.

Most calendaring programs such as Microsoft Outlook will not allow you the ability to put in components in your task list. TaskCoach, however, lets you put in subtasks, which it calls "children" tasks with the main ones being the "parents".

To make a subtask, simply highlight the parent task. Then hit the "Insert subtask" button. You will then go through a wizard that looks exactly like the one that you use to create "parent" tasks. Only, this task is organized as a child of the parent task.

You can see the lists and "trees" of main tasks and subtasks in the "Task tree" tab.

3. Categories

You can organize your tasks according to categories. If you have a lot of tasks, it makes sense to divide them up into categories. For instance, you can have categories for routine activities such as "Make Appointments" or "Home Care". That way, if you choose to show your task list by category, you can quickly locate your to do list for making next week's appointments or see what's coming up for home improvements.

TaskCoach is a very useful software, and you may very well find other uses for it which will enhance your organizational efforts. The best thing is that not only is it intuitive and easy to use, but it also comes at a very attractive price tag: free.