Sample Parole Packet Cover (Transmittal) Letter

If you have a friend or loved one who is incarcerated, you may be considering making and sending a parole packet to the parole board on his or her behalf. This can be helpful for an inmate who will be going before his or her parole board. A parole packet can help the parole board determine whether or not a prison inmate should be granted parole. The parole packet will show the parole board what kind of support the inmate will have if he or she is granted parole. This can include financial support, physical support, emotional support and spiritual support.

One item that you might decide to include in your parole packet is a cover letter. The cover letter, also known as a transmittal letter, describes what you are sending to the parole board. It also includes important information for the parole board, including who is sending the packet, the name and identification number of the inmate that the parole packet is in reference to, as well as when the packet was sent. Finally, since you most definitely should keep an exact duplicate of your parole packet, the cover letter will provide you with proof of when and where your parole packet was sent.

Following is a sample of a parole packet cover, or transmittal, letter. This letter is only an example and is in no way, shape or form intended to be considered legal advice. If you require legal advice on making a parole packet, please contact an attorney.

Mrs. Susan Jones
987 East Home Avenue
Another City, State 00011

January 12, 2008

Honorable Parole Board Member
123 Parole Street, Suite 456
Anytown, Any State 01234

Dear Honorable Parole Board Member:

Following please find the Spring 2008 parole packet, created on behalf of John Q. Smith, TDCJ# 01234567.

Mr. Smith's Parole Board hearing is scheduled for June, 2008. I ask that you would kindly read the following parole packet and take these documents into consideration when determining your decision on whether to grant Mr. Smith parole.

Thank you very much for your time and attention.

Sincerely,

Susan Jones

You can use the "Letter Wizard" in Microsoft Word to create your cover letter on professional letterhead. Simply click "New" from the "File" menu. Then under "Templates" in the task pane, click "On My Computer". Click on the "Letters & Faxes" tab, then click "Letter Wizard" and follow the steps provided.