Steps to Setting Up a Fundraiser at School

Whether it is your first time planing an event at school or your hundredth time, it is always nice to have a generic checklist by your side to ensure that you have not overlook anything crucial. The last thing needed at a fund-raising event is catastrophe because something wasn't thought of.

Making Early Plans:

__ Determine event goals
__ Ensure adequate volunteers to plan and carry-out event
__ Project a target audience
__ Determine promotion materials
__ Select possible dates (consider religious and cultural holidays as well as other major events on campus)
__ Receive approval for on-campus fund-raising

Securing Funding:

__ Create a realistic budget (projecting all anticipated income and expenses)
__ Contact possible sponsors

Making Arrangements:

Possible Equipment:

__ Microphone / Speaker
__ Lighting
__ Tables and chairs
__ Stage or platform
__ Trash Cans
__ Fire Extinguisher
__ Food and beverage service
__ Projector

Possible Supplies:

__ Tickets
__ Directional signs
__ Tape, staplers, pens
__ Printed programs
__ Name tags
__ Cash box/change
__ Decorations
__ Trash bags
__ Tablecloths
__ Water for speakers

Arrangements for Speakers or Performers:

__ Investigate possible speakers or performers
__ Confirm event arrival time
__ Confirm everything in writing

Other Possible Arrangements:

__ Event review and approval
__ Disability access
__ Concessions
__ Clean-up
__ Recycling
__ Parking

Publicizing your Event

__ Flyer/Poster
__ Ads on/off-campus
__ Website
__ Banner
__ E-mail lists
__ Announcements at assemblies
__ Distribution plan

Completing the Process:

__ Send thank you notes
__ Pay all bills
__ Obtain feedback on event
__ Develop file for your successor with time line, actual budget and results.