The Auction Fundraiser Supplies Checklist

Hosting an auction fundraiser can be a daunting task for men and women who have never put on this type of event. The auction coordinator or staff assistant is responsible for obtaining all necessary charity auction supply list items. Here is a basic auction fundraiser supplies checklist to help you host a well organized charity event.

Auction Tickets or Paddles
Guests attending your auction fundraiser will need a way to bid on items. There are two ways that an auction coordinator can provide bidding tools. Tickets can be used in bulk or as a way to track bids by number. Paddles are another popular way to place bids at an auction fundraiser. Tickets and Paddles are charity auction supply list items that can be made or purchased from retail stores. They are important auction fundraiser supplies checklist items that no coordinator should be without.

One main Raffle Drum
The auctioneer or other staff member may need to use a raffle drum to select a winning bid. This charity auction supply list item may only be needed if bidding will be done using tickets. A raffle drum can also be added to an auction fundraiser supplies checklist when hosting door prizes or contests in between the main bids. Raffle drums are available in various sizes and cost around $50 and up. The price depends on the material and size of these charity auction supply list items.

Auction Description Cards
Many charity auction fundraiser events need description cards for the host or auctioneer. Otherwise, the main speaker would have to memorize details about every single auction item. Description cards can be as fancy or simple as you prefer, depending on the style and atmosphere of your charity auction fundraiser. The simplest form of these auction fundraiser supplies is writing details about each item for sale on index cards for your auctioneer. All details must be legible enough for a child to understand to complete the task of obtaining this charity auction supply list item. Details can include the size, use and price of items to be auctioned at your charity fundraiser event.

Auction Display Case
Some venues do not provide a display for auction pieces, which becomes another task on your fundraiser supplies checklist. Purchase or rent a clear display case from stores that sell retail supplies. Auction coordinators operating on a small budget can substitute the display case with folding tables or bookcases. Decorate the alternative items using tablecloths, contact paper or craft materials to make them attractive for guests. Display cases are important charity auction supply list products that provide guests with a first impression of items for sale.