Using Microsoft Outlook to Forward Emails to Your Home Email Address
The Out of Office Assistant
First you must open Microsoft Outlook. Once you have done this then go to the Tools option at the top of the window. In here you will be looking for something called Out of Office Assistant, which you will need to click on. This will open a new window with a couple of white text boxes and a couple of radio buttons. You can set it up to reply to anyone who emails you, with an automated response, or you can take it a step further and forward the mail to yourself, that is what we are going to do so at the bottom left click on the button labeled Add Rule.
Yet another window will open this one with several options that we can choose from. You can select what ever options that suit your needs here, if you only wanted emails from Jim Smith then you could do that, but we are going to set it up to forward all emails to us. So here is what you will want to check, there are two check boxes labeled "Sent Directly to me" and "Copied (CC) to me", we want a check in both of these areas. Click ok in the top right corner and it will take you back to the previous screen but now your rule is displayed.
Now to use this option you have to turn it on by highlighting the radio button (the little white circle) that is labeled "I am currently out of the office". This enables the rule and will now forward all emails you receive at your work email address to your home email address. Test it out by sending your self an email, if it works then good luck working from home and if it doesn't go back and check the steps.
Fairly simple steps with very big results that can help anyone out from time to time.
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8 Comments
Post a CommentThis is amazing, made me so relieved taht I can keep a tab on myoffice mails even when I am out of office.
how aer you
You cant forward a mail to an external e-mail address within outlook if you are using exchange. Unless you first add the contact into Active Directory.
Works fine forwarding to internal addresses but if you type a forward address e.g. joeblogs@gmail.com it wont work unless like i say its added as a contact first.
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Once you have done this do you need to leave your pc on with Outlook opened?
@ Jomama:
The action referred to is, in this case, the forwarding of the email. So after you've checked 'sent/copied to me' there's another section "Perform these actions". There's a bunch of options, check 'forward', the grayed out box will then change so you can type in the desired email address (your yahoo account). Then click 'OK'.
Hope this helped.
i am on outlook 07 and on exchange, not POP.
no where in the article does it say where to put the home email address. does anyone know where to put it?
also, after checking the "sent to me" and "copied to me" i click OK but i get a message that says "you must select one or more actions to be taken". i dont want an action, i just want emails to go to my yahoo account.
Good article. I used this at work over the summer I am a teacher and it helps to get the emails just incase some one forgets i dont work for three months!!!
I sent in visible screen shots what ever AC did to them has made them the way they are I will contact them and try to make them better. In the mean time if you need the pics send me a message wiht your email address and I will send you the pics.