Writing a Letter of Resignation

Writing a letter of resignation can be difficult. Knowing what details to include and the right words to use is important. Use this resignation letter advice to craft a professional letter of resignation.

Notice period

Do you have to give notice? If you signed an employment contract you most likely are legally committed to a contractual notice period. Go through your employment contract and ensure you provide the necessary notice. This is usually two weeks however if your contract states a longer time period you are legally obliged to provide this. Even if you are not contractually tied to a notice period, giving notice is usually advisable. It is a matter of professionalism - you are allowing the employer to prepare for your departure and creating the right atmosphere in which to exit the company.

What to include

The minimum information a letter of resignation should have includes the title of the position from which you are resigning, the date from which your resignation is effective and the date of your last working day. Find out to whom you should address your resignation letter. Make sure you have the correct spelling and title of the individual. Once you have written your letter of resignation hand it to the correct person personally. It is important that it is received on the day it is written in order to validate your notice period. It can lead to employment disputes if your resignation is left lying around unopened on someone's desk. If you have sent your resignation by email, follow up with the recipient to make sure it has been opened and read.

Keep it positive

Avoid negativity when writing a letter of resignation. Whatever your reason for resigning it is always advisable to leave the company or organization on a positive note. There is little point in bad mouthing the company or advising the company what they should change. You may need to use the employer as a reference in your future career and you want be remembered in a positive way. In fact it is a good idea before you leave to ask your superiors at the company if they will act as future references for you.

Phrases to use

When writing a letter of resignation it can be difficult to know how to begin. You can start your resignation letter with phrases such as:

Please accept my resignation of my position as ..., effective Date

I am submitting this letter as written confirmation of my resignation from the position of ...

This email is to notify you that I am resigning my position of ....

Here are some appropriate phrases that can be used to create a positive mood when writing a resignation letter:

The time spent with the Company has been most rewarding both professionally and personally

Thank you for your support and encouragement during my time with the company

I have appreciated the opportunity to learn and develop as an employee

Thank you for the opportunity to be a part of your team

The time spent here has made a considerable contribution to my career and professional development

Find help with writing a letter of resignation. Adapt these Sample Resignation Letters to meet your individual requirements.

Julia Penny has worked in recruitment and career management for over 20 years. Her expertise and experience is available on her free website for job seekers at Best Job Interview